Room+Reservations



**Procedure for Study Room Reservations (reserved for 2 or more group study)**

 * When a patron wishes to reserve a study room, please have them fill out the study room reservation form. The patron's name, contact number, date for reservation, and the time required should be noted. Existing forms placed in the box at circulation (under the telephone) will tell you which rooms have already been reserved so that you may designate and circle a room number on the patron's form.
 * Once the form is completed, please make a sign to place on the study room window. Use the template "study room reservation" on the desk top at the Inter library loan compluter station. Using the information of the form just completed, make a sign to say that the study room is reserved with the patron's name, date and time of reservation. The room number should also be entered on the sign. On completion, please go up and place the sign you have made with tape to the inside glass window of the study room designated. Initial the reservation form to show that the sign has been posted on the designated room.
 * The completed form (reservation slip) should then be given to Robin, Vivienne, Paul, or Larry so that they can use the information to reserve the time on the staff calendar. This is so that all staff can be aware of the reservations on a given day. The staff member will initial the form to say that the reservation has been entered on the calendar.
 * Once the information has been entered on the staff calander, the form is placed in the box under the telephone (so these can be referred to when necessary).
 * It is important to check daily that old signs and forms are removed to keep organized and make room for new reservations.

During busy exam times, or if reservations become unusually busy (referring to the reservation box or staff calendar will tell this), reservation time should be limited to 2 hours.

This procedure can also be found in the Circulation binder at the Circ desk by the telephone together with a reservation form template should we need to photocopy.